For makers ·Candles & Soap
Heavy boxes, breakable jars, and a dozen scent variations to keep straight — candle and soap vendors have a logistics puzzle every show. MyEventPrep keeps your inventory organized and your booth plan ready before you’re figuring it out at load-in.
A scented-goods week in the life
Plan
Fall spice in October, fresh linen in spring, signature scents always. MyEventPrep looks at what sold at similar markets and tells you how many of each to bring — so you’re not lugging out the patchouli that hasn’t moved since June.
Pack
A weather-aware checklist that knows your booth: shelving, signage, sample setup, wrap supplies, payment gear, and the small things you only remember at 6 a.m. (you forgot the lighter twice last year).
Learn
Per-scent sales come back from Square. Next time you prep, you can see at a glance which candles flew off the shelf, which soap stayed wrapped, and which scent everyone kept asking for.
Heavy. Breakable. Variable by season. And built around a sample experience that every other vendor doesn’t have to think about.
Glass jars in totes, soap bars stacked, and the constant calculation: how many of each can I bring before the car is full?
Twenty scents pulls customers in. Twenty scents also means twenty SKUs to count, label, restock, and remember.
Cold-process soap takes weeks. Candles need to rest. Booking the next show means knowing what you can actually have ready.
Testers, sniff strips, signage, soap slivers — the sampling setup is half the sale, and somehow always thrown together at the booth.
“You’re a maker, not a freight company.
Stop loading the truck like one.”
MyEventPrep keeps your full catalog in one place — every scent, every size — so each event’s pack list comes from your inventory, not from stocktaking the night before.
Connect Square once. Your scents come with you.
Including the variation detail you’d never type into a spreadsheet twice.
Open the event in MyEventPrep and drag in the scents you’re pouring for it. The packing checklist already has the lighter and the wrap paper from last show — edit what changed and move on. Sell the show, and Square brings each scent’s numbers back: which jars went, which sat. That’s what you build the next pack list against, not memory.
That’s how a scented-goods booth gets easier.
One show at a time.
Plan the shelves before load-in
Drag in shelving, the sample table, signage, the wrap station. Save your setup once and reuse it every show — or branch a new layout for the rare booth where you get a corner instead of a wall.
A 10×10 candle & soap template is included as a starting point: heavy on the display front, sampling forward, customer flow around the edges.
Built around what scented-goods vendors actually track
See which scents moved at each event — and which sat the whole weekend. Plan your next pour and the next pack list from data, not gut feel.
Testers, sniff strips, signage, lighter, wrap paper, gift bags. Edit it once and it carries forward to every event you create.
Reflections from last year’s fall market come back the moment you start planning this year’s. Know which scents to pour now and which to phase out.
Per-event notes capture the “do you do private label?” conversations so they don’t live and die in a single Saturday.
Start with one event. Bring your scents. See how it feels.